A business letter, with the contact individuals to companies or authorities should be polite but determined and formulated follow standardized patterns to document the business partner the seriousness of the concern. A business letter can follow this pattern.
The letterhead
Flush right after three or four blank lines followed by the date. In the line below the sender’s address and contact options. After six additional blank lines where appropriate, the address of the recipient comes in contact with a company directly under the company name. Five blank lines further follow the subject. This is written in bold. After two more blank lines comes the salutation (see. E-mail).